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Volunteer Manager position with Axiom Events (Sunday Parkways, Cinco de Mayo, Street Fairs, etc.)

  • April 24, 2018 12:33 PM
    Message # 6118372
    Anonymous

    Hi NOVAA members!

    I'm posting the following Volunteer Manager position for a colleague who runs Axiom Event Productions, which partners with a lot of local nonprofits, as well as the City of Portland, to put on larger events around town, such as all the Sunday Parkways events, the upcoming Cinco de Mayo festival, various street fairs, cycling events, walks, and runs. They are looking for a Volunteer Manager to help manage the volunteer side of these big events. 

    One thing to note -- Axiom itself is not a nonprofit. However, nearly all of their events have a nonprofit or community-based beneficiary or partner (e.g. Sunday Parkways is a contract with the City of Portland, Worst Day of the Year Ride benefits the Community Cycling Center, etc.), and because of this structure, they have someone in a volunteer manager role to help manage the volunteer side of their events. Neal, one of the co-founders, used to work as the Volunteer Manager for the Community Cycling Center, and is really looking for the right person who sits at the nexus of nonprofit volunteer management experience and a love of event management. Could this be you? If so, read on!

    VOLUNTEER MANAGER

    Portland, OR
    full time, salaried
    Jobs@AxiomEventProductions.com

    Overview

    We believe in building community through events. Axiom produces more than two dozen events per year including Portland Sunday Parkways, Mississippi Street Fair, Worst Day of the Year Ride, and the Portland Marathon.

    Unleash your enthusiasm and organizational power by assisting Axiom in the production of these Portland-based community events and more. Recruit and coordinate more than 2000 volunteers in the preparation and production of events. Work closely with agencies in Portland and across Oregon to secure permits for various events. Be a leader in the office who is friendly, supportive, patient, and energetic.

    Full Time: Average 40 hours per week; salaried rate depending on experience.

    Primary Responsibilities

    • Volunteer Management:
      • Develop and maintain productive relationships with various individuals and groups of volunteers, to create buy-in for the shared vision of the event.
      • Recruit new volunteers and assure they get proper orientation and recognition.
      • Build volunteer opportunities to build leadership, ownership, and community within our events.
      • Maintain service records of all volunteers; provide periodic reports to management.
    • Permit Management:
      • Work with Event Director to create a permitting plan for 12 events over the course of the year.
      • Work with all team members to create needed production documents. Follow up with teams to make sure that event production is compliant with permits.
      • Maintain active communication with clients and public agencies to complete permits.
      • Perform regular reviews of permit process, and create systems to streamline and improve the process.
    • Project Management:
      • Monitor and regularly communicate project status to track progress toward completion and within agreed timelines and budgets.
      • Perform 90 and 30-day reviews and audits for every event, facilitating work and meetings with Project Managers and key staff.
    • Event Production Support:
      • Prepare all event staff and volunteer coordination communications across all Axiom events.
      • Lead the packing and unpacking of supplies of each of the Parkways events
      • Lead 20-50 volunteers and a section of the route as a Parkways Volunteer Coordinator
      • Support events as a Volunteer Coordinator or other role
    • Be a cheerful ambassador for Axiom and the events to clients, volunteers, participants, and members of the public.

    Skills and Qualifications

    • 1-3 years volunteer management or coordination experience.
    • Able to manage volunteers with diverse expectations, skills, interests, and abilities.
    • Stamina and positivity for working long hours on consecutive days
    • Enjoyment in problem solving, adapting and performing in high-pressure situations and in large crowds
    • Ability to follow specific instructions with excellent attention to detail
    • Ability to work independently, quickly and confidently
    • Valid driver’s license and a clean driving record
    • Own a laptop to work from, and smartphone with data plan
    • Preferred: Skills in Microsoft Excel, Google Drive, mail merge, and website editing

    Working Conditions

    • Work Location: scheduled time in office or independently from home. On location for specific events.
    • Must be available for the production of the following events – no exceptions:
      • Six Sunday Parkways events:
        • May 18-21
        • June 22-25
        • July 20-23
        • August 3-6
        • August 17-20
        • September 21-24
      • Mississippi Street Fair: July 11-16
      • Other occasional weekend events throughout the season
    • Must have perceptual and judgment ability to recognize and respond verbally to safety concerns, and to deal appropriately with any disagreements or conflicts
    • Physical Demands: 50% Sitting, 30% Walking/Standing, 20% Lifting/Carrying 30-50 Pounds. Event days may last 15 hours or more, with appropriate breaks included
    • Work environment ranges from quiet office space to noisy roadsides in high-traffic areas, and various outdoor weather conditions
    • Occasional evening meetings and some travel will be required.

    How to Apply

    Please email us for an application form: Jobs@AxiomEventProductions.com. Please put the position title in your email subject line.

    Axiom Event Productions is an Equal Opportunity Employer.

    See more jobs, including part-time events coordination work and "weekend warriors" who help as leads on day-of events: 
    http://axiomeventproductions.com/jobs/

    Last modified: April 24, 2018 12:34 PM | Deleted user
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