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Volunteer Coordinator for The Children's Book Bank

  • July 08, 2021 10:47 AM
    Message # 10738039

    The Children’s Book Bank fills children's homes and lives with quality books, giving children the chance to develop the literacy skills they need to become future readers, learners, and citizens. 


    The Volunteer Coordinator will schedule, train, and supervise individual and groups of volunteers to sort, clean and repair, bundle, and box donated books. This position will manage book stewards: long term specialized volunteers. The Volunteer Coordinator will manage relationships with corporate and community partners and Hands On Greater Portland, and will track and enter volunteer data. This position will work closely with other staff matching volunteer resources with book flow. This position reports to the Volunteer Program Manager and is a full-time, non-exempt position. 

    Work performed in the warehouse involves a significant amount of walking on concrete surfaces. This position is fast-paced and physical and involves standing for extended periods of time as well as lifting (moving and carrying boxes up to 30 pounds), stooping, squatting, kneeling, and bending. This work involves operating pallet lifting machinery. This work also requires the ability and constant vigilance to maintain an orderly, tidy workspace.  


    Program Support (70%) 

    • Represent The Children’s Book Bank in a professional, welcoming, energetic manner to volunteers and community members 

    • Ensure culture is welcoming 

    • Orient and train new volunteers  

    • Observe and educate others about safety protocols 

    • Prepare work areas, materials, tasks, and accommodations for warehouse volunteers  

    • Supervise volunteers 

    • Coordinate all at-home volunteers  

    • Lead group volunteer book cleaning sessions 

    • Assist with book donation intake, including greeting book donors and bringing donations from cars to warehouse  

    • Assist with quality assurance of books prepared for distribution 

    • Keep warehouse tidy, volunteer work areas stocked and maintained  

    • Represent The Children’s Book Bank at offsite events 

    • Help with intake, sorting, bundling and boxing of books 

    • Add new books to inventory and display on shelves 

    • Coordinate the flow of books throughout the space, minimizing bottlenecks and optimizing flow 

    • Organize book bundles and boxes of books in the warehouse for ordered storage 

    • Coordinating volunteers or interns researching culturally specific titles for the Story Like Mine collection 

    • Operate pallet lift machinery 

    • Other program duties as required 

    Communications (10%) 

    • Maintain volunteer and community resource postings on Hands On Portland and The Children’s Book Bank website, and complete relevant documentation  

    • Other communications duties as required 

    Development (5%) 

    • Provide volunteer and logistical support for special events 

    • Organize Fall Book Harvest and other book drives as assigned 

    • Other development duties as required 

     Administrative (15%) 

    • Track volunteer hours, record in Salesforce, and create reports as needed  

    • Enter in-kind book donations into Salesforce 

    • Record and track incoming and outgoing book inventory at various points in the process 

    • Plan recognition events 

    • Other administrative duties as required 


    • Demonstrated ability to engage, motivate, and supervise volunteers 

    • Desire and ability to communicate clearly and connect easily and enthusiastically with others  

    • Excellent written and oral communication skills  

    • Demonstrated ability to take responsibility for multiple projects and complete them on time with limited supervision 

    • Excellent computer skills, and knowledge of office software including Microsoft Office and Salesforce or similar constituent relationship management software 


    • Has mission-driven desire for organization to have the highest level of positive impact for children served by our program 

    • Is self-motivated and disciplined to set and achieve goals and can work independently, but will ask for direction or support as needed 

    • Demonstrates awareness, attitudes, knowledge and skills that foster a climate of equity and inclusion 

    • Is helpful, respectful, approachable and team oriented 

    • Builds strong working relationships and contributes to a positive work environment 

    • Ability to stand for extended periods of time and ability to lift up to 30 pounds 


    • Salary: $19 – 21/per hour 

    • 15 days of PTO 

    • 9 named holidays and 2 floating holidays 

    • Contribution to a Qualified Small Employee Health Reimbursement Arrangement 

    • Access to Oregon Saves 

    • 12 hours paid volunteer time off each year 


    Founded in 2007, The Children’s Book Bank addresses one of the most important factors affecting children’s literacy and early development – the availability of books at home. The Children’s Book Bank serves to be a place where anyone can make a difference. Enjoy a work environment that is welcoming and accessible and that values creativity, collaboration, staff input, collegiality, and autonomy. The Children’s Book Bank is ADA-accessible with single-stall bathrooms, offers the option of a standing desk and is accessible by TriMet. At The Children’s Book Bank, every staff member is an integral member of the team. 

    Vision A community where all children have equal opportunity to succeed as future readers and learners 

    Mission To advance child literacy, encourage family bonding, and ignite curiosity through the power of books 


    • Equity: We acknowledge the historical and present-day injustices that impact marginalized communities. To help dismantle systems of oppression and injustice, we strive to make decisions through an equity lens to ensure every child owns a collection of quality books.

    • Education: We celebrate the unique period in young children's development when language and literacy acquisition are foundational to a life of learning 

    • Inclusivity: We elevate books in which children see themselves and their community meaningfully represented. Inclusive representation creates opportunities for children to expand their world and envision a future of possibilities. 

    • Community: We listen to our community in a collective effort to continuously evolve and better meet the needs of those we serve. 

    • Empathy: We cultivate empathy, honor differences, and engender compassion through a shared love of reading. 

    • Respect: We foster teamwork, show appreciation and treat all people with dignity and respect. 

    • Sustainability: We prioritize restoring and rehoming beloved books to create a sustainable future for children and the environment. 


    The Children’s Book Bank is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, veteran status, or any other classification protected by federal, state, or local law. 


    To apply, submit the following to the Hiring Committee at  

    • Cover letter addressing your interest in the position and how you are the best candidate to fill the role  

    • Resumé  

    Review of applications will begin July 23 2021. Open until filled.  

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