Donate Life Northwest has been improving health and saving lives in Oregon and SW Washington through the promotion of organ, eye and tissue donation since 1975. With a budget of one million, a staff of ten, and hundreds of active volunteers, our vibrant Donate Life Northwest community includes: donor families carrying loved ones’ legacies; living donors sharing the joy of giving; those waiting with hope for transplant; grateful recipients paying it forward; organ, eye and tissue banks, transplant centers, and other organization partners; and more than 2.8 million registered donors.
We take pride in these tremendous successes, but work with a sense of urgency to accelerate programs and bring hope to thousands in need of transplant who face a shortage of donors. Work-life balance and mutual support are essential to maintaining the energy and focus needed for our dynamic work.
Volunteers and staff are valued for individual strengths in our community-building organization, and we share a deep commitment to diversity, inclusion and health equity. That commitment guides our work to overcome barriers to donation, and honors the powerful ways that gifts of life, sight and health can connect communities and transcend divisions of race, faith, ethnicity, language, culture, class, gender, sexual orientation, and physical or mental ability.
Job Purpose Summary:
The Volunteer & Administrative Coordinator is responsible for the implementation and evaluation of Donate Life Northwest’s general volunteer engagement activities, which include volunteer recruitment, coordinating, and training volunteers, and recognition/appreciation. The position reports to the Operations Director and works closely with the Community Engagement Manager. They will also provide administrative support and help ensure the efficient day-to-day operation of the office through coordination of office functions, implementation of administrative systems, procedures and policies, and monitoring of administrative projects.
Essential Duties and Responsibilities: include the following. Other duties as assigned.
Administrative & Finance:
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Minimum 2 years of experience managing volunteers and implementing awareness campaigns, events or other initiatives. Prior experience with administrative support and/or detail oriented work preferred.
Language Skills: Ability to write clearly with proper spelling and grammar to correspond with volunteers, produce training/presentation materials, social media posts, and enewsletter articles. Ability to speak effectively to volunteers, DLNW staff, vendors, partner agency representative and the general public calling with questions. Skilled at presenting to small/medium groups of volunteers.
Interpersonal Skill: Ability to work effectively and diplomatically with diverse personalities, including Board of Directors, volunteers, staff, partner agency representatives and vendors. Courteous, pleasant manner and phone voice/customer service oriented. Ability to navigate emotional conversations (e.g. re: illness/death/dying) with compassion and sensitivity.
Mathematical Skills: Ability to perform basic mathematical calculations including addition, subtraction, multiplication, division, percentages, and averages.
Computer Skills: Proficiency using Microsoft Office Word, Excel and Outlook; familiarity with or ability to learn website editing platform (Drupal), contributor/volunteer database (CiviCRM) and financial management software (Quickbooks); experience using social media platforms and working knowledge of best practices.
Other Skills, Abilities, Qualifications:
Prefer working in a collaborative team model; training development and coordination experience preferred; bi-lingual skills a plus, but not required. Available to work and/or participate in DLNW functions on weekends and evenings on an occasional basis.
Competencies: To perform the job successfully, an individual should demonstrate the following competencies:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Substantial local (and, to a slightly lesser extent, regional) travel is required. Candidate must possess a reliable form of transportation to be able attend meetings and events throughout the organization’s territory (Oregon and several counties in Washington). Occasional overnight travel may be required.
Donate Life Northwest staff continue to primarily work remotely during the pandemic but we have plans to return to a hybrid work model – a mix of in office and remote work. Work is generally performed within a typical office environment, (either in our downtown Portland office, or from home with provided equipment,) with travel to off-site meetings and events, including evening and weekend events. Consideration will be given to candidates who live within our service area in Oregon and Southern Washington.
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus for use of computer monitor.
No direct reports.
Salary & Benefits
Starting salary is $35,000-$45,000/year commensurate with experience. Generous (100% employer paid) benefit package including health, dental, short term disability insurance, life insurance, EAP, and option for FSA; 401K employer contribution and match after six months; generous paid time off (120hrs 1st year) and holidays (9); parking or Tri-Met pass; alternative work schedule options; conference and other career development opportunities.
Send resume and cover letter to firstname.lastname@example.org. Position open until filled. Review of applications will begin August 2, 2021.