Volunteer Coordinator/Sales Associate – Cracked Pots and ReClaim It
Position Title: Volunteer Coordinator/Sales Associate
Pay Scale: $18 per hour. Hours not to exceed 1560 per year with maximum
Compensation of $28,080
Hours: 30 hours per week, primarily during store retail hours (W-Su 12-5)
With flexibility to cover other days/hours as needed
Benefits: Paid sick leave, Paid personal leave, Oregon Saves Retirement Plan
No medical benefits
Position Start Date: October 11 or sooner
Applications Due By: September 24, 2021 by midnight
The Volunteer Coordinator is responsible for managing our volunteer program: recruiting volunteers for both ReClaim It and Cracked Pots; initial training and mentoring of those volunteers as well as ongoing support to ensure a positive experience that benefits the organization and the volunteers.
ReClaim It (“the store”) is a retail store operated by Cracked Pots, Inc., (CP) a non-profit environmental arts organization devoted to waste reduction. The store sells objects and materials rescued from the waste stream to inspire people to reuse and reimagine them.
This position requires self-motivation, initiative, problem solving and creativity. The Volunteer Coordinator will need a knowledge of volunteer scheduling tools, good communication and organizational skills, attention to detail, an outgoing personality, and a commitment to natural resource conservation. Ability to work as a team member a must.
Covid safety restrictions are strictly upheld by all staff and volunteers
Recruit, orient, train, mentor and celebrate volunteers – for ReClaim it and for Cracked Pots activities.
● Identify specific store tasks where a volunteer can focus their energies beyond the basic roles.
● Identify volunteer roles for Cracked Pots activities, including art events, Advisory Board and CP Board support.
Identify and participate in outreach activities to solicit volunteers and increase the public’s awareness of Cracked Pots and ReClaim It.
Ensure that all volunteers are aware and mindful of the importance of honoring diversity, equity, and inclusion principles at all times - at the store and when representing Cracked Pots and ReClaim It in public. Hold volunteers accountable if their behavior is inappropriate, offensive, or insensitive.
Be flexible with different duties/tasks depending on need in an ever changing work environment, including tasks required for store coverage as needed.
Monitor safety standards in all areas of the workplace, making sure volunteers are adhering to best practices, including covid protocols.
Maintain our volunteer scheduling software (Volgistics) to ensure it is up to date and accurate and train all volunteers in the use of Volgisitics. Previous experience with Volgistics is highly desireable.
Work closely with the Store Manager and Materials Manager to provide and schedule sufficient volunteers needed for smooth store operations .Make every effort to schedule volunteers on a consistent basis for all roles at the store, so paid staff can tend to their other duties.
Provide training specific to the Transfer Station volunteers and ensure completion of all paperwork for gleaners.
Schedule volunteers and the truck for the weekly visits and pickup from the Metro Transfer Station.
Monitor in store volunteer sign up and contact potential volunteers weekly.
Work with Board members to identify Board Support roles and to create the Advisory Board roles.
Update volunteer policies and training materials when needed.
Monitor the volunteer email and respond to emails/texts from the public, your supervisor, and other staff by next working day. Respond to phone calls to the volunteer-specific phone line each workday.
Communicate and work cooperatively with all other staff to ensure everyone can contribute to the success of ReClaim It. Be flexible with different duties/tasks depending on need in an ever changing work environment.
Attend all staff meetings.
Submit timesheet to your supervisor immediately after last working day of the month to ensure receipt of paycheck on time.
Be responsible for all other tasks listed on the more detailed Employee Task List.
It is the intent of Employer that both Employee and Employer commit to open communication and clear task assignments. Employee will report directly to the Store Manager. The above-mentioned duties (or other tasks determined by the Board) will be assigned to Employee by the Store Manager.
Knowledge Sills and Abilities
● Minimum of 2 years experience coordinating and managing volunteers
● Excellent organizational and multi-tasking skills
● Experience with Volgistics volunteer tracking system
● Excellence at motivating and rewarding volunteers
● Ability to track multiple projects, to think independently and creatively and demonstrated skills working with volunteers and the public
● Demonstrated skills with computer programs including Word, Excel, Good Docs
● Availability and openness to flexible working hours
● Demonstrated commitment to recycling and reuse and a commitment to natural resource conservation
● Reliable means of transportation
● Fully functioning cell phone
● Capability and willingness to work in an environment that includes dirt, dust and mold.
● Ability to life and carry up to 30 pounds
To be considered, please submit a brief cover letter and your resume to:
firstname.lastname@example.org Reference- “Volunteer Coordinator and (your last name) in the subject line
All application materials must be received by midnight September 24, 2021.