When planning an event that will be partially staffed by volunteers, do you decide on all the roles first? If you have more interest than roles available, do you turn volunteers away from that event?
Or do you see how many volunteers are interested & available and then plan the event around that?
For some context, I'm organizing or staffing small-to-medium community outreach events and have 8 volunteers currently. I'm also working with other agencies who have their own ideas of how to organize and staff these events.
Karen Wilkinson, Multnomah County Library, Capital Bond
I typically decide what roles/shifts are needed and then share those with the pool of volunteers asking them to sign up for available shifts.