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Event planning and event volunteers

  • August 16, 2022 11:35 AM
    Message # 12885719

    When planning an event that will be partially staffed by volunteers, do you decide on all the roles first? If you have more interest than roles available, do you turn volunteers away from that event?

    Or do you see how many volunteers are interested & available and then plan the event around that?

    For some context, I'm organizing or staffing small-to-medium community outreach events and have 8 volunteers currently. I'm also working with other agencies who have their own ideas of how to organize and staff these events.

    Thank you!

    Karen Wilkinson, Multnomah County Library, Capital Bond

  • August 17, 2022 9:01 AM
    Reply # 12886693 on 12885719
    Anonymous member (Administrator)

    I typically decide what roles/shifts are needed and then share those with the pool of volunteers asking them to sign up for available shifts. 

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